Privacy Policy

Privacy Policy

iapcasia.org is a website established and managed by IAPC Asia, the Asia Headquarters of the International Association for Professional Certification. This website values and respects the privacy of every user and is committed to properly collecting, using, storing, and protecting your personal information in accordance with relevant personal data protection laws and regulations.

This Privacy Policy explains how the association may collect, use, process, and protect your personal information when you browse this website, complete forms, apply for certification, inquire about courses, contact the association, or use related services provided through this website. Please read this policy carefully before using this website.

1. Scope of Data Collection

When you use this website or contact IAPC Asia, the association may collect your personal information according to service needs, including but not limited to your name, email address, telephone number, mailing address, affiliated organization, job title, course information, certification application information, payment or delivery-related information, and other contact information necessary for providing services.

In addition, this website may automatically record technical data generated when you use the website, such as your IP address, browser type, device information, pages viewed, duration of visit, click records, search items, visit date and time, and other related information. Such data is mainly used for website administration, service improvement, traffic analysis, and information security maintenance.

2. Purposes of Data Use

IAPC Asia collects your personal information mainly for the following purposes:

1. To process your course inquiries, certification applications, membership services, certificate applications, and related administrative matters.
2. To respond to your inquiries, provide service notices, contact you to confirm information, or send necessary information.
3. To assist in course certification, professional qualification review, certificate production, document delivery, and follow-up services.
4. To provide information related to IAPC Asia activities, courses, certification systems, cooperation programs, or services.
5. To improve website content, user experience, service processes, and information security.
6. To conduct internal management, data statistics, service quality analysis, and operations required by law.
7. To fulfill contractual obligations, comply with requests from competent authorities, or protect the lawful rights and interests of the association within the necessary scope.

3. Data Protection and Security Measures

iapcasia.org will adopt reasonable and appropriate security measures to protect your personal information from unauthorized access, use, modification, disclosure, damage, or loss. The association will adopt necessary administrative, technical, and operational security measures according to the nature of the data and the purpose of use in order to maintain data security.

However, because internet data transmission and electronic storage methods inherently involve certain risks, although the association will make every effort to protect the security of your personal information, it cannot guarantee that any internet transmission or electronic storage method is absolutely secure. Users are also advised to properly safeguard their own accounts, passwords, communication devices, and related personal information.

4. Data Sharing and Disclosure

Without your consent, IAPC Asia will not arbitrarily sell, exchange, rent, or disclose your personal information to unrelated third parties. However, under the following circumstances, the association may use or provide relevant information within the necessary scope:

1. When necessary to complete certification applications, course services, certificate production, document delivery, payment processing, or customer service.
2. When cooperating with authorized partners, service providers, logistics providers, payment service providers, or technical support providers, information may be provided within the necessary scope.
3. When required by law, judicial authorities, competent authorities, or other lawful procedures.
4. When necessary to protect the lawful rights and interests, information security, or public interests of the association, users, or third parties.
5. Other circumstances with your prior consent or authorization.

5. Cookies and Website Technologies

This website may use cookies or similar technologies to record user preferences, analyze website traffic, improve website functions, and enhance browsing experience. Cookies are small data files stored on your device by a website, which help the website recognize usage status and provide more suitable services.

You may reject or delete cookies through your browser settings. However, if cookies are disabled, some functions, page display, or service experience of this website may be affected.

6. Third-Party Website Links

This website may contain links to third-party websites, social platforms, payment platforms, partner websites, or other external resources. Once you click and enter a third-party website, the privacy policy and data processing methods of that website shall be the responsibility of the third party and shall not be governed by this Privacy Policy.

You are advised to carefully read the privacy policy and terms of use of any third-party website before providing personal information in order to understand how your data is collected and used.

7. Retention of Personal Information

IAPC Asia will retain your personal information for the period necessary to achieve the purposes of data collection, including but not limited to certification records, membership information, course application records, certificate issuance records, transaction records, contact records, and other related information that must be retained according to laws, regulations, or business needs.

When the data is no longer necessary to retain, or when the statutory retention period has expired, the association will delete, stop using, or de-identify the relevant data in an appropriate manner according to internal procedures.

8. User Rights

You may, in accordance with applicable laws and regulations, request to inquire about, review, obtain a copy of, supplement, correct, stop the collection of, stop the processing of, stop the use of, or delete the personal information you have provided to the association. If you wish to exercise the above rights, please contact IAPC Asia through the contact methods provided on this website.

To protect your data security, the association may require you to provide necessary information to verify your identity when processing such requests. If retention of relevant data is necessary due to legal requirements, contractual performance, certification record preservation, or business execution, the association may retain such data within a reasonable scope.

9. Impact of Choosing Not to Provide Information

You may choose not to provide personal information. However, if the relevant information is necessary for providing services, processing applications, completing certification, delivering certificates, responding to inquiries, or conducting necessary contact, failure to provide such information or providing incomplete information may result in the association being unable to provide part or all of its services.

10. Protection of Minors’ Information

If a user is a minor, the user should use this website and provide personal information only with the consent of a legal representative or guardian. If a legal representative or guardian believes that a minor has provided inappropriate personal information, they may contact the association, and the association will assist in handling the matter after verification.

11. Policy Updates and Amendments

IAPC Asia reserves the right to modify, update, supplement, or adjust this Privacy Policy at any time. If the contents of this policy are changed, the updated version will be announced on this website, and the relevant revisions shall take effect from the date of announcement without separate individual notice.

You are advised to review this Privacy Policy regularly to understand how the association collects, uses, stores, and protects your personal information. By continuing to use this website after this policy has been updated, you indicate that you have read, understood, and agreed to the updated contents.

12. Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy, the way your personal information is used, or your rights concerning personal information, please contact IAPC Asia through the contact methods provided on this website. The association will assist in handling the matter as soon as possible after receiving complete information.

IAPC Asia will continue to protect users’ personal information with prudence, respect, and responsibility, and is committed to maintaining a safe and trustworthy website service environment.